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Marketing Assistant

The Intrepid Sea, Air & Space Museum is a non-profit, educational institution featuring the legendary aircraft carrier Intrepid, the space shuttle Enterprise, the world’s fastest jets and a guided missile submarine. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a National Historic Landmark, has welcomed more than 2 million visitors since 2012. The Mission of the Intrepid Museum is to promote the awareness and understanding of history, science and service through its collections, exhibitions and programming, in order to honor our heroes, educate the public and inspire our youth.

The Intrepid Museum is currently seeking a Marketing Assistant who will support the overall department’s needs through a variety of administrative roles.  This role will work closely with multiple facets of the marketing team including marketing events, user experience and creative. 

Responsibilities include but are not limited to:

  • Schedules and manages Department meetings, including arranging venue, meeting supplies, appropriate staff attendance, and appropriate background materials.
  • Fields general inquiries on behalf of department including emails, sales calls etc.
  • Arranges complex and detailed Department related travel plans and itineraries, compiles documents for travel-related meetings, and accompanies when requested.
  • Prepares records such as agenda, notices and minutes for meetings.
  • Tracks contracts and other documents through the approval process, securing appropriate signatures.
  • Organizes and maintains filing system and files correspondence and other records, including invoices and administrative records.
  • Coordinate invoicing activity, including the processing of purchase requisitions, invoices and check requests.
  • Assists with development of marketing and sponsor decks, including recap reports.
  • Creates and maintains database and spreadsheet files.
  • Faxes, copies, mails, or ships documents and materials as necessary, using appropriate shipping and tracking methods when necessary.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Fulfillment of various initiatives including online gift card purchases (weekly); online survey fulfillment (2x/mos) and advertising leads (as needed).
  • Execute regular reporting for email blasts and coupon redemption.
  • Compile ongoing inventory of promotional items.
  • Review solicitations, send out letters and donation packages, track events, provide logos and other collateral to charitable organizations
  • Coordinates special projects as directed by Department
  • Performs other duties as required by management.

Qualified candidates will have a Bachelor's degree (BA/BS) in Marketing from four-year college or university and related experience and/or training; or equivalent combination of education and experience. Ability to read, analyze, and interpret general business periodicals, professional journals and governmental regulations. Ability to write reports, business correspondence, and exhibits materials. Ability to effectively present information and respond to questions from groups of managers, customers, and vendors. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.Ability to work weekends, holidays, and evenings as necessary.We offer a competitive salary.

We offer a competitive salary and the opportunity to be a part of a very rewarding time in the Museum’s history! 

For consideration e-mail resume with salary requirements to:

Be sure to include the title of the position you are interested in.

NO PHONE CALLS. Only those candidates selected for an interview will be contacted.
The Intrepid Sea, Air & Space Museum is an equal opportunity employer.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.