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Production Coordinator

The Production Coordinator reports to the Creative Director and is responsible for planning, production and administrative support for the Marketing art department. This includes assistance with advertising from media planning to trafficking ad materials, managing schedules and contacts, collecting bids for print collateral and signage as well as maintaining relationships with print vendors. The Production Coordinator will also help manage Marketing’s archive of creative assets. **Not a Design Position**

Essential Duties and Responsibilities include but are not limited to:

  • Collects necessary details to facilitate discussion and decision making in media planning
  • Assists in developing various media/advertising presentation days throughout the year as required by the Creative Director
  • Assists in media planning with Creative Director and VP, Marketing through research and upkeep of media database
  • Obtains proof of run for all media placed including photos of OOH and printed magazines, updated in a monthly report
  • Works closely with designers to maintain deliverable schedule
  • Works closely with various internal departments and external contacts
  • Assists in upkeep of database of contacts, specs and pricing
  • Maintains a positive work environment with high standards
  • Helps maintain schedule for department, including timing and deadlines associated with printed and digital materials as well as advertising placements
  • Responsible for trafficking all media placements to outlets

Performs other duties as required by management.

Technical Job Specifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • BA degree in Advertising or related field
  • 2-4 years of administrative experience
  • Marketing experience a plus
  • Ability to juggle deadlines and priorities in a fast-paced work environment
  • Proven ability to manage relationships and drive process in a team environment
  • Self-starter, must be organized and able to act and follow through on projects independently
  • Ability to reprioritize projects and work flow based on business needs
  • Knowledge of Mac OS and Adobe Creative Suite
  • Experience in Microsoft Office Suite and Google Drive tools
  • Experience with DAM systems a plus
  • Experience in project management software like Asana/Basecamp/Monday a plus
  • Experience with Adobe programs like Photoshop and inDesign a plus

Additional Competence Requirements:

  • Strong interpersonal and communication skills
  • Demonstrated track record of high ethical character.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands:  While performing the duties of this job, the employee is regularly required to stand, walk, and reach with hands and arms.  The employee frequently is required to use hands to finger, handle, or feel; stoop, kneel, crouch, or crawl; and talk or hear.  The employee is occasionally required to sit and climb or balance.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, color vision, and depth perception.
  • Work Environment:  While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually moderate.

For consideration e-mail resume to:

Be sure to include the title of the position you are interested in.

NO PHONE CALLS. Only those candidates selected for an interview will be contacted.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.