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Coordinator, Venue Sales & Events

The Intrepid Sea, Air & Space Museum is a non-profit, educational institution featuring the legendary aircraft carrier Intrepid, the space shuttle Enterprise, the world’s fastest jets and other historic aircraft as well as a cold war era guided missile submarine. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a National Historic Landmark, has welcomed more than 1 million visitors annually since 2012. The mission of the Intrepid Museum is to promote the awareness and understanding of history, science and service through its collections, exhibitions and programming, in order to honor our heroes, educate the public and inspire our youth.

The Coordinator, Venue Sales & Events will plan and manage third party client events as well as generate event sales. Daily responsibilities are both administrative and operational.

Event Management Duties

  • Responsible for selling third party revenue-generating events including, but not limited to:  corporate events, nonprofit events, social events, photo shoots, film/TV shoots, press events, movie screenings, fitness events.
  • Understand the complex needs of different events and diverse clients.
  • Respond promptly to new inquiries.
  • Responsible for the life cycle of third party events:  create proposals, provide site visits with client, partake in client meetings, facilitate contract negotiation, produce production notes, communicate with vendors, facilitate the event set up/breakdown & follow up with client after the event.  
  • Issue contracts and invoices and collect payments in a timely manner.
  • Maintain business contacts within the events industry to generate new business and sales.
  • Meet or exceed quarterly and yearly sales revenue goals.
  • Direct and supervise workers in preparing spaces during special events load-in/set-up, event execution, and load-out/breakdown.
  • Build and generate sales by attending industry meetings and networking events
  • Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints.
  • Assist with the coordination and production of internal events and programming as required.
  • Perform other duties as required by management.

The ideal candidate will have a bachelor's degree (B. A.) from four-year college or university and 0-1 or more years related experience and/or training; or equivalent combination of education and experience. Attention to detail and Ability to write reports, business correspondence. Strong verbal and written communication skills with the ability to work toward solutions that benefit departments and the organization. Solid attention to detail, excellent organizational and time management skills. Strong computer skills essential; intermediate Excel user with the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to work weekends, holidays, and evenings as necessary.

Intrepid realizes that it is rare an applicant meets 100% of the qualifications for a given role. If much of this job description describes you, then we encouraged you to apply.

Intrepid Museum is an Equal Opportunity Employer committed to the goal of building a culturally diverse staff and strongly encourages applications from minority candidates.
We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museum’s history! 

For consideration e-mail resume/coverletter with salary requirements to: Be sure to include the title of the position.  

Only those candidates selected for an interview will be contacted.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.