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Home > Careers > Special Projects and External Affairs > Coordinator, Venue Sales & Events
Coordinator, Venue Sales & Events

As an educational and cultural nonprofit institution, the Intrepid Sea, Air & Space Museum promotes the awareness and understanding of history, science and service through its collections, exhibitions and programming in order to honor our heroes, educate the public and inspire our youth. Located in New York City on the Hudson River, the Intrepid Museum was founded in 1982 with the acquisition of the legendary aircraft carrier Intrepid, a National Historic Landmark. Welcoming one million visitors annually, the Museum also features the space shuttle Enterprise, the world’s fastest jets and a guided missile submarine.

We are seeking a Coordinator of Venue Sales & Events to plan and manage third party client events as well as generate event sales.  Daily responsibilities are both administrative and operational.   

Event Management Duties:

  • Answering phones / following up on messages
  • Responsible for selling third party revenue-generating events including, but not limited to: corporate events, nonprofit events, social events, photo shoots, film/TV shoots, press events, movie screenings, fitness events.
  • Understand the complex needs of different events and diverse clients.
  • Respond promptly to new inquiries.
  • Responsible for the life cycle of third party events: create proposals, provide site visits with client, partake in client meetings, facilitate contract negotiation, produce set up/breakdown & follow up client after the event.
  • Issue contracts and invoices and collect payments in a timely matter.
  • Maintain business contracts within the events industry to generate new business and sales.
  • Meet or exceed quarterly and yearly sales revenue goals.
  • Direct and supervise workers in preparing spaces during special events load-in/setup, event execution, and load-out/breakdown.
  • Build and generate sales by attending industry meetings and networking events.
  • Determine and execute appropriate responses to problems and emergencies during events, handle customer complaints.
  • Perform other duties as required by management.

Candidate must have a Bachelor’s degree; or two to four years administrative experience and/or training with experience; or equivalent combination of education and experience.  Strong attention to detail, ability to write reports, business correspondence, and producer manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages and to apply concepts of basic algebra and geometry.  Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Intermediate computer proficiency including familiarity with Microsoft Office software (especially Excel) and with database software.  Excellent interpersonal and communications skills, including phone skills required.  Demonstrated track record of high ethical character and work ethic. Ability to work weekends, holidays and evenings as necessary.

For consideration e-mail resume with salary requirements to:

Be sure to include the title of the position you are interested in and your salary requirements. 

NO PHONE CALLS. Only those candidates selected for an interview will be contacted.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.

The Intrepid Sea, Air & Space Museum is an equal opportunity employer.