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Events Adjusted to Scale
Behind the Scenes with Intrepid Museum’s Special Events
Special Events Staff
Welcome to the After Party by the Intrepid Museum’s Special Events Team. Here we’ll give you a look behind the velvet ropes at one of the most exceptional venues in New York, and we’ll tell you what’s catching our eye in the industry and beyond. Just like our events, each of us has a unique style. We’ll be giving you the good, the bad and the outrageously inspiring from our life aboard the ship. Join us for the After Party!
Posted: 8/23/2016 4:38:55 PM

Events Adjusted to Scale

As the newest intern in the Special Events Department here at the Intrepid Museum, I’ve gained new insight into the world of special event management and production. But I am not entirely new to this world—I have a background in festival production. I’ve worked on some of the largest (and some of the smallest) film, music, entertainment and food festivals in New York City and Chicago. The biggest thing I’ve learned from this journey is that the size of the event doesn’t matter. It’s all about the energy that everyone brings to the table.

Some of the festivals I’ve worked had upwards of 40,000 guests, while others were for groups as small as 15 people. For the large festivals, even before the gates opened, I’d hit the ground running, directing the flow of people, answering questions, moving equipment and making sure I was doing the best job I could as part of the larger festival machine. There were sometimes so many attendees that by the end of each night, it was easy to get lost in the sea of people.

The smaller film and food festivals were more intimate affairs, where the guests craved more interaction with the event staff and fellow guests. It didn’t matter whether it was a brand activation, celebrity meet-and-greet or product release, the guests always brought energy and enthusiasm for the experience. These events were fun opportunities to slow down and make sure that each guest was able to interact with the product on view or meet a celebrity. Essentially, these events were about wish fulfillment.

Here at the Intrepid Museum, I’ve seen events of all different scales take shape and flow beautifully in truly unique spaces. Taking in the ship itself can be daunting, especially when hosting an event here. The Museum complex has so many different spaces, and each can be customized, combined with others and transformed into an event planner’s dream. When we have events here, we try to break down the larger spaces into areas that our guests can explore and feel comfortable in. That way, each event feels like the centerpiece of the Museum for guests. And I was excited to learn that the Museum is capable of hosting both the front- and back-of-house operations for any festival, with green room spaces and interesting exhibits to delight and distract audiences during downtime between sets.

Now that I’m here, I’m ready to dive in headfirst, learn from the Museum’s fantastic team and lend my hand to making your events unforgettable.